11/22/19 for time wizards

Use 'internal' email signatures to reinforce important reminders

Here's a way to spend a little less time chasing people for expense reports, RSVP's, and all those other things you're tired of asking for more than once.

Your company email signature may have promotional information about upcoming trade shows, company values, etc. - usually aimed at people outside the company. It’s an easy place to promote important messages out without interrupting the flow of other communication. The same trick works for your company’s internal audience.

Why not create an email signature that you use just for internal communications? This signature can be used for all sorts of things:

  • Remind people of upcoming deadlines (open enrollment deadlines, softball tournament sign-ups, expense report due dates, new policies, etc.).

  • Provide a link to important resources (e.g. a marketing department could post a link to the company’s brand page, thereby avoiding having to email the company logo out 500 times)

  • Share social messages or success stories to reinforce morale (links to the Instagram feed of the company summer picnic, the Intranet post about a recent team win, etc.)

Before you do this, make sure that you’re complying with company policies and legal requirements for your email signature. We don’t want you to get in trouble!